How 2 Use
Fax And Scan In Windows
Click the START button.
Click ALL PROGRAMS.
Click WINDOWS FAX AND SCAN.
The fax and scan will now
open.
You can see in the left pane
you have an INCOMING, INBOX, DRAFTS, OUTBOX, and a SENT ITEMS folder.
The first thing to do is
setup a Fax account.
I know this because in the lower right of my
window it shows NO FAX ACCOUNTS ARE CONFIGURED.
So I will click on TOOLS and
select FAX ACCOUNTS from the drop down list.
You are now presented a
window and I must click ADD.
Now I have two options the
first is CONNECT TO A FAX MODEM and the second is CONNECT TO A FAX SERVER ON MY
NETWORK.
Since I do not have a
network I must click CONNECT TO A FAX MODEM.
I can give a NAME if I
choose.
I also have two options with
the first being USE BY DEFAULT FOR SENDING FAXES and DO NOT USE BY DEFAULT FOR
SENDING FAXES.
I will leave my settings as
shown and click NEXT.
I now have more options to
choose from and the first being ANSWER AUTOMATICALLY (recommended), NOTIFY ME,
and
I’LL CHOOSE LATER; I WANT TO
CREATE A FAX NOW.
I will go with first option
ANSWER AUTOMATICALLY.
This is my final box in the
step so I will click CLOSE.
Now you can see in the
status bar ALL FAX ACCOUNTS ARE ACCESSIBLE so I can proceed to use the Fax
service.
I will now click on NEW FAX
to get things started.
I am given the option of whom
TO: send this Fax out to and if I click the TO: button I will see my list of
Contacts that I have compiled.
If I do not have a list of
Contacts then I just type in the number in the first box.
I also can specify a COVER
PAGE by clicking the NONE button and making a selection from the list.
I can also select the
DIALING RULE of choice from a list under the NONE button.
12233333
You also have the option on
the main page to click SCAN.
This would give you the
option to work with a scanning device to scan and Fax from the software.
I will not cover this at
this time and go back to the Fax options.
Now back on the main page I
can click TOOLS and select SENDER INFORMATION from the list.
I can now type in all of my
information and it will show up in my cover pages.
I will select TOOLS and
select COVER PAGES from the drop down.
This allows you to setup
your own customizable cover pages.
You would click on NEW.
Then edit the page and
create a business type Cover Page.
Your Text Here
I will now click on TOOLS
and select CONTACTS from the list.
This will open up Windows
Contacts so you could just select a name from the list if you had any.
I can also click TOOLS and
click FAX STATUS MONITOR from the list of options.
Here you can see we are
READY TO SEND OR RECEIVE A FAX which is a good thing.
I will click CANCEL at this
point.
I will now go to TOOLS and
select FAX SETTINGS from the list.
I start out by default on
the GENERAL tab.
You can see I show here my
modem I have installed next to DEVICE NAME.
You can click the options of
ALLOW THE DEVICE TO SEND FAXES and ALLOW THE DEVICE TO RECEIVE FAX CALLS.
On the TRACKING tab you can change
the NOTIFICATIONS area to your preferences.
You can also change settings
in the FAX MONITOR area to your liking.
You can click the SOUND
OPTIONS to have a sound ding you when a Fax arrives.
You can make the decision
here if you do or do not want to INCLUDE BANNER IN SENT FAXES.
You can adjust the
RE-DIALING attempts to your liking.
Then you have the SECURITY
tab which you can restrict who has the ability to Fax and Scan on your
computer.
We now go to TOOLS and select
OPTIONS from the list.
This is simple stuff that
starts you on the GENERAL tab.
For you to choose whether or
not to play sound.
You can decide if you would
like to know if the Fax you sent made it to the recipient on the RECEIPTS tab
By placing your email
address in the box next to E-MAIL TO: you would receive the email once they
receive the Fax
notifying you that it
transmitted successfully.
If you need to keep a record
of the Fax then you can click ATTACH A COPY OF THE SENT FAX for your use.
On the SEND tab you could
INCLUDE ORIGINAL MESSAGE IN REPLY if you were replying to a Fax.
And finally on the COMPOSE
tab you could choose your FONT SETTINGS.
This Ends The Task Of Using
Fax But I Have One Other Thing to Show You
_________________________________________________________________________________
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Go to the START button.
Click ALL PROGRAMS.
Click on WINDOWS MAIL.
You can use this client to
send an email as a Fax.
So I have a test message
shown here from MICROSOFT WINDOWS M that I will double click on.
This box will open and I can
click on the small PRINTER icon in the top bar.
Now I have an option of selecting
a Printer.
You would click to highlight
FAX from the list and then click PRINT.
I would now see the new
FAXING FROM MY EMAIL window and I would place in a SUBJECT then specify a
recipient in the TO: box then click SEND.
I am asked for some dialing
information so I will enter an AREA CODE and click OK.
You would click OK here.
Now go back to WINDOWS FAX
AND SCAN and you can see in my OUTBOX the sent fax is shown and they are
PENDING.
I cannot really send the Fax
because I do not have a real modem running, but If I did I should find the sent
email/FAX
In the SENT ITEMS folder not
the OUTBOX.
If you keep finding your
sent Email/Fax messages in the OUTBOX then you may have an issue that needs to
be resolved.
This Ends
The Task